Terms & Conditions

V1.1 - Last edited 18th March 2020

Preamble: The purpose of the African Politics Conference Group (APCG, the “Group”) is to promote recognition within professional associations of the theoretical and methodological contributions to the discipline of political scientists whose research and professional interests center largely or in part upon sub-Saharan Africa.

Article I: Membership

Section 1: Membership in the APCG is open to all members and associate members of professional associations with which APCG is affiliated and to political scientists and others outside these associations with interests in African political processes who indicate an interest in doing being members.

Section 2: Business meetings of the membership will be held in conjunction with the annual meetings of the professional associations with which the APCG is affiliated. Announcements of business meetings will be included in the printed program distributed by the professional associations with which the APCG is affiliated.

Section 3: Annual section dues may be established at the annual business meeting of the African Studies Association and, if established, will continue in effect until changed by majority vote at a subsequent annual business meeting of the African Studies Association. The amount of the dues will be recommended to the annual business meeting by the Steering Committee.

Article II: Officers

Section 1:   The African Politics Conference Group will be governed by an Steering Committee of four elected members: (1) a Chair, (2) a Vice Chair, (3) a Secretary, (4) a Treasurer.  If a Newsletter Editor and/or a Website Manager is appointed, those individuals will be ex officio, non voting members of the Steering Committee.  Prior to the appointment of the first Newsletter Editor, an elected at large member will serve on the Steering Committee.

Section 2: The duties and responsibilities of the officers are as follows:

A. The Chair will designate program committees of three to five members to organize panels for annual meetings of the professional associations with which APCG is affiliated with the advice and consent of members of the Steering Committee; pursuant to other sections of these by-laws, appoint other committees as needed with the advice and consent of the Steering Committee;  represent APCG as requested by the Steering Committee in dealings with other academic associations and organizations; schedule and preside at annual business meetings of the Group and meetings of the Steering Committee; serve as liaison between APCG and the profession as a whole; and otherwise undertake such actions as may be requested by the Steering Committee or required in the interests of the Group.

B. The Vice Chair will assist and advise the Chairperson in all the responsibilities assigned to that office and have specific responsibility for managing awards committees to ensure the timely successful completion of the APCG annual awards program.  This includes equal responsibility in appointing awards committees, to be undertaken with the advice and consent of the other members of the steering committee. The Vice Chair will preside at annual business meeting and the Steering Committee in the absence of the Chair and succeed to the office of the Chair in the event of an unscheduled vacancy.

C. The Secretary is responsible for keeping minutes of meetings of the Group and the Steering Committee.  The Secretary will also have responsibility for organizing and conducting annual APCG elections for office-holders.

D. The Treasurer is responsible for submitting an annual APCG financial report to the Steering Committee, the membership, and, as required, to designated officials of professional associations with which APCG is affiliated.

E. The Newsletter Editor will be responsible for the publication of the APCG electronic newsletter.

F. The Website Manager will be responsible for establishing and/or updating and managing the APCG website.

Section 3: Elections and appointments of APCG officers will be conduct as follows:

A1. The Steering Committee, other than the Newsletter Editor and the Program Chair, will be elected by electronic ballot to two year terms with two being elected in even numbered years and two in odd numbered years.  The Newsletter Editor and the Website Manager will be appointed by the chair with the advice and consent of the Steering Committee to terms, determined in consultation with the appointees, of up to four years each. Not later than one year prior to the conclusion of the Newsletter Editor and /or Website Manager’s terms, the Steering Committee will submit to the membership the names of their successors.

A2. The terms of members of the Steering Committee begin and end with the Annual Business Meeting of the African Studies Association. Except as provided in Section 3C below, elected officers may not serve consecutive terms.

B. The Steering Committee will name a Nominations and Elections Committee of at least three but no more than five members which shall propose nominees for each open office, circulate ballots to members not later than September 1 of each year, and tally and report the results of those elections.  Members of the Nominations and Elections Committee will serve for one year terms and may not serve for consecutive terms.

C. To establish staggered terms, at the first Annual Business meeting, two officers other than the Program Chair and the Newsletter Editor will elected two one-year terms and two to two-year terms. Those elected to one-year terms may seek one additional two-year term in the office to which they have been elected. Determination of which officers shall serve for initial one and two year terms shall be by agreement among the officers or, failing that, by lot. If an at-large member is elected, it shall be to a non- renewable one-year term or until a Newsletter Editor is selected whichever occurs first.

D. The Secretary shall issue a reminder of the Annual Business Meeting in the Newsletter issued prior to the Meeting. Until such time as Newsletter is established, the announcement of the Meeting may be by email communication with members and/or via PS.

Article III: By-Laws

Section 1: Amendments to these by-laws may be proposed and circulated electronically to the membership at least one week prior to the Business Meeting. Amendments require the support of two-thirds of the members present at the Meeting, provided that at least thirty members attend. If fewer than thirty members attend, proposed amendments can instead be circulated for approval through an electronic vote with support from at least two-thirds of the members who return ballots, provided that at least one-fourth of the members return ballots.

Section 2: These by-laws will become effective upon their approval by two-thirds of the members by electronic ballot following their approval by a majority vote of those attending the annual business meeting.